UI/UX Design

Productizing Realtime Feedback for B2B SaaS.

From single-tenant internal tool to a self-serve B2B SaaS platform — redesigning the configuration system, admin control center, and onboarding flow end-to-end.

Industry
B2B SaaS / Customer Feedback
Role
Product Design · UX/UI (End-to-end)
Impact
Zero-config onboarding — clients self-serve without dev support
Timeline
12 months

[01]Problem_

An internal tool rigid by design — rebuilt for multi-tenant SaaS.

Every time a new client signed up, a developer had to go into the database and make changes manually. Not because anyone was lazy — because nobody planned for this to be a product.

V1.0 Live

First Release shipped within 12 months

Zero Dev dependency

Clients configure environments independently

Executive Summary

  • The Challenge: Every data structure change or report modification required manual database intervention from developers.
  • The Solution: Engineered a flexible configuration layer that allows non-technical clients to build customized workflows.
  • My Role: Led the 0-to-1 Product Design for the First Release. Established the core scalable architecture before executing a seamless handoff to Design Leadership for future module expansion.
Designer working with web app and mobile interface
Analytics dashboard showing platform usage data

[02]THE PROBLEM_

THE PROBLEM

RIGID BY DESIGN, UNABLE TO SCALE.

FeedbackMe was built to serve one specific internal environment. When the business shifted to a commercial SaaS model, the product collapsed under diverse client requirements, requiring dev support for basic setups.

[03]DISCOVERY & APPROACH_

DISCOVERY & APPROACH

ARCHITECTURE BEFORE ONBOARDING.

In an early-stage startup environment, polished onboarding journeys are useless if the underlying database configuration is broken. Discovery focused entirely on mapping the data configuration dependencies.

Technical Discovery Steps

  • Logic Mapping: Audited legacy tool behaviors to isolate hardcoded fields from dynamic fields.
  • Depth Calibration: Interviewed stakeholders to find the balance between infinite customization and system stability.
  • Feasibility Sync: Ran continuous architecture reviews with engineering to ensure layouts matched backend capabilities.

[04]KEY OUTCOMES_

KEY OUTCOMES

V1.0 SHIPPED. A SCALABLE FOUNDATION DELIVERED.

Successfully launched the First Release after 12 months of structural redesign. The core objective was met: delivering a stable, multi-tenant architecture that no longer relies on developers for basic client onboarding.

THE IMPORT ENGINE

Excel-Driven Onboarding

Designed a frictionless file import flow that automatically translates client spreadsheets into active database structures.

Cross-Functional Execution

Architected the front-end user journey while collaborating closely with Business Analysts and Engineering to define strict Excel template validation rules.

Impact

Reduced a multi-day manual configuration process down to a 2-minute self-serve upload.

Analytics dashboard showing platform usage data

[05]REFLECTION_

REFLECTION

01

Logic Dictates UX: You cannot design a scalable interface until you understand the underlying database architecture.

02

Autonomy is Scalability: True SaaS value comes from eliminating developer intervention in routine client configurations.

03

Constraints Prevent Chaos: Giving users total customization freedom destroys the user experience; guardrails are mandatory.

Project budget$1,000
$0$5,000+
FeedbackMe - Khang Hy Case Study | Khang Hy